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The Department of Electronics & Information Technology (Deity), Ministry of Communications& Information Technology has issued a letter dated 04/08/2014 which states that decision has been taken to introduce Aadhaar Enabled Biometric Attendance System (AEBAS) in the Central Government offices. As per the said letter the AEBAS shall be implemented firstly in offices located at New Delhi

The system requires installation of a Biometric device and registration of each employee’s having AADHAR which itself contains the bio-metrics (iris, finger-print or face detection). Further each employee shall be required to use biometric device (entering six digit ID number and placing finger on the fingerprint reader) each time they enter or leave the office. This would enable the real time recording of the individual as well as collective employee attendance (both arrival and leaving time) in the office through Biometric authentication through web based application software would record attendance of Central Government Employees online once biometric authentication is used by the employees. AEBAS is expected to put an effective check on those government servants who are habitually late.

AEBAS has already been implemented in many offices and details of the attendance activities, attendance statistics, in-time statistics and daily trend can be viewed online for registered offices and employees at Attendance Website Click Here >> The State Government of Jharkhand is the first state to implement AEBAS with real time website to show statistics. Jharkhand Govt. Website Click Here >>

The letter issued by DeitY in this regard is as under.

Government of India
Ministry of Communications & Information Technology
Department of Electronics & Information Technology (Deity)

Date: 04-08-2014

Dear Sir,

Subject: Biometric Attendance System-Preparatory steps to be taken by Departments

It has been decided to introduce Aadhaar Enabled Biometric Attendance System (AEBAS) in the Central Government offices located at New Delhi, to begin with. This would include the attached/ subordinate offices in your Ministry/ Department based in Delhi. The Department of Electronics & Information Technology (DeitY) has been assigned the nodal responsibility to liaise with all the Central Ministries/ Departments and ensure its effective implementation, in a time-bound manner.

2. The proposed System would enable an employee, with an Aadhaar Number, to register his/her attendance {arrival/departure) in the office through biometric authentication. For the aforesaid purpose, necessary arrangements are being put in place by DeitY (through NIC), including the installation of the Authentication Tablets/ Desktop Authentication Devices in each of the offices of Central Ministries/ Departments. Further, a web-based application software system will enable online recording of attendance. The dash-board relating to real-time attendance and related statistics, can be viewed by everyone including the Controlling Officer concerned, with adequate safeguards ..

3. While the implementation of the system will require a number of steps, following preparatory steps are required to be taken by each Department:

(i) Nominate an officer not below the level of Joint Secretary in your Ministry/ Department-as a Nodal Officer, for coordination with NIC, UIDAI and other agencies, to ensure timely implementation of the proposed system. The name and contact details of the above Nodal Officer be immediately mailed to Ms. Shefali S. Dash, Dy Director General, NIC (email: dash@nic.in). Nodal Officers of NIC posted in each department will provide necessary technical support to the department and administrative support will be provided by the Nodal Officer in each Department.

(ii) Identify the officers/ officials, who have not enrolled for Aadhaar Number so far. UIDAI is being requested to organise Aadhaar enrolment camps at various locations in Central Government Offices so that the employees who do not have Aadhaar numbers can enroll themselves. The details in this regard (employee name and serial/mobile no.) be mailed to Shri Yashwant Kumar ADG, UIDAI {email: yas its@hotmail.com) with cc to Ms. Shefali S. Dash, Dy. Director General, NIC email: dash@nic.in). UIDAI will then convey the locations of enrolf1!ent stations to all the departments. They are also being requested to generate the Aadhaar numbers within a week of enrolment date. The Nodal Officer of your Department may be required to arrange a suitable space in your office premises for organizing the aforesaid special enrolment camps.

(iii) Initially, each Department would be required to register itself with the Attendance System by. following the steps given· in Annexure-!. The representative of NIC posted in your Department would .assist the Nodal Officer of your Department in completing the required formalities

(iv) Consequent to registration as mentioned at sub-para (iii) above, every employee will need to register him/her in the attendance system. The process of registration is fairly simple and involves providing certain basic information. The nodal officers may ensure that the registration process is started immediately, by arranging special counters in adequate numbers. A brief note in regard to registration and attendance recording is attached as Annexure-11, which explains as to how to go about registration of employees. The nodal officers will also make arrangements for verification of registration done so as to ensure that (i) the data is correct and (ii) only authorized persons are able to register for attendance. To begin with (i) regular employees (ii) Consultants and (iii) contract employees may be included in the system. Later, this can be expanded to cover outsourced personnel and other categories also. The representative of NIC posted in your Department would assist the Nodal Officer in completing the required formalities.

4. Necessary _briefing about the system has been given to NIC representatives of all departments. Meetings, as and when required would be convened with the Nodal Officers in due course with a view to sensitize them about other operational arrangements, necessary for early implementation of the System.

5. I may add that the aforesaid attendance system has been in operation in the State of Jharkhand since 1st January 2014 and is being recently tried on Pilot Basis in the Department of Electronics & IT, Ministry of Communications & IT, New Delhi. You may like to visit the dashboard of the aforesaid system at attendance.jharkhandqov.in and deity.qov.in/attendance respectively for familiarization.

6. I request you to please take the above preparatory steps by 10th August, 2014 latest, keeping in view the urgency in the matter

Yours sincerely
(R S Sharma)

Steps for Organization On-Boarding on Biometric Attendance System (BAS)
1.       Download the PDF form from the website (attendance.gov.in)
2.       The downloaded form should be filled up accordingly and signed by the head of the department
3.       The physical form should now be scanned and saved in jpg format of file size less than 200 kb
4.       After Step 1-4, the user has to visit the website attendance.gov.in and click- Create On boarding Request, on which a web form is loaded in the screen
5.       The web form should be duly filled and the -scanned image file of the physical form should be uploaded along the web form
6.       After successful creation of request a One Time Password (OTP) is sent to the Nodal Officer's mobile, which he has to enter to verify the data being submitted by the user. In case the OTP verification fails the user registration is cancelled and a new request has to be submitted again
7.       On submission of the web form the, the account creation request form is sent to the reviewer, who will review the data submitted by the user.
8.       After the reviewer approves the form, the ap. plication will send out a welcome mail and the user website is also created.

Pre-requisites for Organization on boarding
(a) Nomination of nodal officer
(b) Contact details of nodal officer
(c) Department information

How To Use The Wall Mounted Bio-Metric Device
1.      Marking of attendance on the device is based on the Aadhaar number allotted to an individual.
2.      For marking attendance, first of all, register yourself on the attendance registration form available on internet at URL ( https://attendance.gov.in ).
3.      Please touch the panel and fingerprint device very gently. The system recognizes even a very soft I light touch. Please do not put pressure on the touch panel or the finger print device
4.      For marking attendance, just type your 06 digit ID number very lightly and then place your finger on the fingerprint reader, very softly. The moment your fingerprint appears on the screen, you can remove your finger. If the word "authenticate" appears on the screen, touch the word "authenticate" to approve. Once your attendance has been accepted, it gives an OK message. Touch the word "OK" to complete the process. If the number has not been typed correctly, select reset for typing the correct number and put your finger print again.
5.      In case, the device. does not recognize one of your fingers, please try another finger. Though, this happens in a few cases, whenever it happens, one can try all the fingers, one by one, till one of the fingers is accepted.
6.      Please note that any of the ten fingers can be used for marking attendance

How To Use The Desktop Bio-Metric Device
1.       Marking of attendance on the device is based.on the Aadhaar number allotted to an individual.
2.       For marking attendance, first of all, register yourself on the attendance registration form available on internet at URL ( https://attendance.gov.in .
3.       Please double click DesktopAttendanceCiient.exe shortcut available on desktop in order the run the application.
4.       For marking attendance, just type your 06 digit ID number and then place your finger on the fingerprint reader, very softly. The moment your fingerprint appears on the screen, you can remove your finger. If the word "authenticate" appears on the screen, touch the word "authenticate" to approve Once your attendance has been accepted, it gives an OK message. Touch the word "OK" to complete the process. If the number has not been typed correctly, select reset for typing the correct number and put your fingerprint again
5.       In case, the device does not recognize one of your fingers, please try another finger. Though this happens in a few cases, whenever it happens, one can try all the fingers, one by one, till one of the fingers is accepted.
6.       Please note that any of the ten fingers can be used for marking attendance.

Introduction of AADHAR Enabled Biometric Attendance System (AEBAS) in Central Government Offices in India Starting with Delhi/New Delhi