MCA Circular 17/2014: Voting through electronic means suspended till 31-12-2014

No. l/34/2013-CL-V
Government of India
Ministry of Corporate Affairs

5th Floor, A Wing, Shastri Bhavan,
Dr R.P. Road, New Delhi
Dated 17"' June, 2014
.

To
All Regional Directors,
All Registrars   of Companies,
All Stakeholders
Subject: Clarification with regard to voting through electronic means- reg.

Sir,

Section   108 of   the   Companies   Act,   2013   read with   rule   20   of the Companies (Management       and    Administration)            Rules, 2014   deal   with the exercise   of   right   to   vote   by   members   by   electronic   means   (e-means).   The provisions   seek   to   ensure   wider   shareholders   participation   in   the   decision making process in companies. Corporates and other stakeholders while appreciating the new approach have drawn attention to some practical difficulties in respect of general meetings to be held in the next few months.

2. The suggestions received from the stakeholders have been examined. It is noticed that compliance with procedural requirements, engagement of Depository Agencies and the need for clarity on matter like demand for poll/postal ballot etc will take some more time. Accordingly, it has been decided not to treat the relevant provisions as mandatory till 31st December, 2014. The relevant notification in this regard is being issued separately.

To provide clarity and ensure uniformity in the e-voting procedure, clarifications on certain issues raised by the stakeholders are provided in the Annexure to this circular for guidance of all concerned.

This issues with the approval of the competent authority

Yours faithfully
(KMS Narayanan)
23387263