Facility to furnish location-wise employees details in EPF Return-cum e-Challan

Facility to furnish location-wise employees details in EPF Return. For multiple units establishments details can be filed in monthly e-Challan-cum-Return

EMPLOYEES ‘ PROVIDENT FUND ORGANISATION

C-I/3(19)2016/Ciarification/ECR/7357

21st July, 2017

To
All ACCs (Zones)
All RPFCs, Regional Offices

Sub:- Compliance in respect of multiple units establishments.

Sir,

Please refer to Head Office circular No. Coordination 13(1)05/ALLotment of code number/34878 dated 18.03.2005 wherein it was stated that “the field offices shall not allot code numbers and insist for local compliance in respect of the units/branches of the already covered establishments. They shall however be free to conduct inspections and report the deficiencies/irr egularities in compliance with the provisions of law to the RPFC with whom the establishment is reporting compliance. There shall however be no bar to the allotment of code number for the local unit/branch in case of request by the establishment for their administrative convenience.”

2. In accordance with the cited instructions, there are many establishments which have employees working at different locations and branches but the  payment  of  PF dues of all the workers is made under a single PF code However there were demands from different quarters to discontinue this facility of centralized compliance as field offices are finding difficulty in ensuring compliance in their inspection area or information driven scrutiny of compliance.

3. In order to overcome these problems, a facility has been provided to such employers to furnish their location-wise employees’ particulars while filling monthly Electronic Challan-cum-Return. The procedure to utilize the facility is enclosed herewith.

4. Now, an employer can declare for each employee the period for which the employee has worked at a particular branch/location by utilizing the facility provided for this purpose in the employer’s portal.

5. The employer should use his login to add all the branches/locations of the establishment in the Form The period of posting of employees at various branches/locations can be declared by the employer by using the “Member Location Mapping” option under the “Establishment” tab in the employer’s portal. This can  be done either by entering data on the screen one by one or in bulk by uploading file. The employers may be informed about this facility and advised to use it.

6. In view of the above, now it is mandatory on the part of all such multiple unit establishments to fill the details of location-wise employees while filing their monthly Electronic Challan-cum-Return (ECR).

7. This is for your information and further necessary action.

Yours faithfully,

(M. Narayanappa J
Addl . Central PF Commissioner-HQ (Compliance)

Enclosures: Screen Shots

Copy to:
Deputy Director (OL) for Hindi version.