Excel for
Chartered Accountants

Under section 398(1)(d) The Companies Act, 2013, Central Government has been authorised to make rules (without prejudice to RTI Act, 2000) to require that :

“ such inspection of the memorandum, articles, register, index, balance sheet, return or any other particulars or document maintained in the electronic form, as is otherwise available for inspection under this Act or the rules made there-under, may be made by any person through the electronic form in such manner as may be prescribed”

Accordingly the Companies (Registration Offices and Fees) Rules, 2014 have been notified wef 1 ^st April, 2014. The Rule 14 and 15 are reproduced hereunder:

14. Inspection, production and evidence of documents kept by Registrar The inspection of the documents maintained in the electronic registry so set up in pursuance of rule 9 and which are otherwise available for inspection under the Act or rules made thereunder, shall be made by any person in electronic form.

15. Inspection of documents.- Any person may –

(a) inspect any document kept by the Registrar, being documents filed or registered by him in pursuance of this Act or the Companies Act, 1956 (1 of 1956) or making a record of any fact required or authorised to be recorded or registered in pursuance of this Act, on payment for each inspection of fee. (b) require a certificate of incorporation of any company, or a copy or extract of any other document or any part of any other document to be certified by the Registrar, on payment of fee.

Thus, any document that has been registered, recorded or filed with the Registrar electronically or documents which have been scanned and digitized and form a part of the electronic registry of MCA can be inspection and download in electronic manner on payment of prescribed inspection fee whichis Rs. 100/- per company per inspection.

Steps by Step Procedure to view Public Documents at ROC/MCA Website:

2. Find Out the CIN of the Company you want to inspect records: You can search for CIN of the company at MCA Website also. After Login, under “services tab” click on Find CIN/GLN/LLPIN

Users can find CIN with RoC Registration No., Company Name or old company name etc. Select an option and click 'Submit"

3. Find the Company and add to Cart: After finding CIN, go back to “Services Tab” in home page again and click on View Public Document. In the Company CIN/FCRN box type CIN and click on search.

In the search result, click on the CIN and see in the list if the document you are looking for is available or not. Please note that at this stage you can see only the list and description of the documents and not the complete document. If the document you wish to inspect or download is available in the list, tick the check box and click on “add to cart”

4. Pay the Inspection Fee: Tick the check box and click on Pay

On The next display screen,ensure that service description is “Public Inspection” and name of the company is correct then click on “Pay Fee”

You will be directed to payment page. Please note down Service Request Number (SRN) which is displayed at this stage.

See the sample message as displayed at MCA WebSite >>

After Successful Payment a confirmation message shall be displayed and challan GAR-7 shall be generated automatically. Save the GAR-7 Challan for future reference.

4. Inspect the Public Documents: Continue to log in to MCA Site and Click on the My Documents tab. List of company names will be displayed, for which you have already paid for public viewing. It also displays Date of Request and Status. If the status is "view" , you can open the document by clicking on View.

The documents are grouped under various categories. You have to click on the desired category under which the document falls:

After clicking on the category, If there are more than one document in the list, then you can arrange them name-wise or date-wise by clicking on the Name-Wise and Date-Wise button respectively. Clicking on the Back button takes you to the previous screen.

To view or download, click on the document name under the Document Name field. The document opens for viewing, you can save it to your computer.

Please note that you will be able to view the documents for only three hours from the time you start viewing

Stepwise Guide & Procedure for Public inspection and Download of Company Documents from ROC-MCA Website