Revised Procedure for Application and Allotment for Director Identification Number-DIN under Companies Act, 2013

Director Identification Number (DIN) requirement under Companies is a unique Identification Number allotted to an individual who intends to be appointed as director of a company. DIN is also required under Limited Liability Partnership. Application for DIN is required to be made in Form DIR-3

 

Requirement of DIN Number under Companies Act  2013:

Under the Companies Act, 2013, provisions regarding DIN have been given under Chapter-XI, Appointment and Qualifications of Directors.Sections 153 to 158. Download text of sections >>

 

Further as per Rule 9(1) of the Companies (Appointment and Qualification Of Directors) Rules, 2014 states that:

 

“Every individual, who is to be appointed as director of a company shall make an application electronically in Form No. DIR-3, to the Central Government for the allotment of a Director Identification Number (DIN) alongwith such fees as provided in the Companies (Registration Offices and Fees) Rules, 2014.” Presently the fee for filing of DIR-3 is Rs. 500/-

 

Information and Documents Required

A. Applicant’s Information:

1. Applicant’s Name*   2. Fathers Name (For married womenalso)*  3. Citizenship * 4. Nationality 5. Residential Status* 6. Occupation Type* and * Educational Qualifications* 7. Date of Birth* 8. Gender* 9. Placeof Birth 10. Income Tax PAN (Mandatory for Indian Nationals) 11. Voter ID CardNo. 12. Passport No. ( mandatory for foreign nationals) 13. Driving License No. 14. Aadhar No. 15. Permanent Residential Address with PIN Code and email Id*

 

B. Proof of Identity (ID)

In case of Indian nationals, Income-tax PAN is a mandatory requirement for proof of identity. In case of foreign nationals,passport is mandatory. The proof of identify enclosed with DIN Form should alsoconta in the Date of Birth of the applicant and the same should match the Date of Birth filled in the application form. In case the proof of identify does not indicate the Date of Birth then additional proof of Date of Birth, duly certified/attested, should be attached.

 

C. Proof of residence of applicant

Address proofs like passport, election (voteridentity) card, ration card, driving licence, electricity bill, telephone bill or aadhar should be attached and should be in the name of applicant only. In case of Indian applicant,documents should not be older than 2 months from the date of filing of theform. In case of foreign applicant, address proof should not be older than 1year from the date of filing of the eForm.

 

In case of proofs inlanguages other than Hindi / English, the proofs should be translated in Hindi/ English from professional translator carrying his details (name, signature, address) and seal. In the case of foreign nationals, translation done by the notary of home country is also acceptable.

D. Photograph

It is mandatory to attach photograph giving front view of the full face of the applicant. To attach the photograph, click on the box provided. Latest photograph of the applicant in JPEG format only should be attached.

 

E. Verification

Verification shall be made by the applicant in Form DIR-3 (notification dated 18-09-2014)

 

F. Person without a Last Name

In case the name of a person does not have a last name, then his or her father's or grandfather's surname shall be mentioned in the last name along with the declaration in Form No. DIR-3A

 

Any other information can beprovided as an optional attachment(s).

Signing of DIN Application

eForm DIR-3 is required to be signed by the applicant and by either practicing professional (CA, CS, CWA) or company secretary in whole time employment or director of the existing company.

Procedure for obtaining DIN:

1.Download eForm DIR-3 from MCA21 Portal and fill offline. 2. Attach the scanned photograph and scanned copy of supporting documents required 3. Attach declaration in DIR-3A if required. 4. Sign and attach verification for DIN Application in DIR-4 5. Sign the DIR-3 in the manner required. 6. Upload Form DIR-3 on MCA21 portal. Physical documents are not required to submit at DIN cell. 7. Pay the fees (Rs. 500/-) for DIR-3. Only electronic payment of the fees shall be allowed (I.e. Net banking / Credit Card).

Approval of DIN

If DIR-3 is signed by the practicing professional and it is not identified as potential duplicate, then the same shall be auto approved by the system (STP) and sent for verification to the DIN cell. The status of DIN shall be ‘Approved’. If verification is not passed, an email is sent to the director for filing DIR-6 (along with verification in Form DIR-7) for making the desired changes.  If DIR-3 is either signed by the practicing professional (identified as potential duplicate) or by company secretary /director of the existing company, then an application number shall be generated and allotted by the system and same is sent for processing and approval to the DIN cell.

DIR-3 Download Click Here >>                 DIR-3A Download Click Here >>                 DIR-4 Download Click Here >>

DIR-6 Download Click Here >>                 DIR-7 Download Click Here >>                  Track DIN Click Here >>               

Enquire DIN Approval Letter/Status Click Here >>             Verify DIN PAN of Directors Click Here >>

Retrieve DIN Application filed Click Here >>

 

New Forms have been notified by notification dated 18-09-2014 Click to Read >>

Duplicate DIN - Consequences and How to Surrender Click to Read >>

Common Causes of Rejection of DIN-1 Form

As per MCA, the following causes has been identified for rejection of DIN Applications:

 

Applicant’s name and father’s name mentioned in abbreviated form. - The Name should be expanded even if the ID proof contains the name in abbreviated form.  Mismatch in the Name and Father’s Name in DIN form with the ID (Identity) proof enclosed. - Any mismatch in Name, including spelling mistake, may lead to rejection of application. Minor spelling deviations in the father’s name may be accepted, if such deviations do notmaterially impact the name.  Prefixes like Mr. / Ms. / Kumari / Shri etc.used in the applicant’s name.  Residence proofs like: Bank Statements,Electricity Bill, Telephone Bill, Utility bills etc. submitted are older than 2months of submitting the application for verification OR such documents are inthe name of some other person, for example father or spouse. The supporting documents are not dulyattested i.e. Name, Designation, Membership/ Practicing certificate number etc.are not clearly indicated. – If the seal/ stamp does not contain membership/practicing certificate number, same may be recorded by hand. Passport / DrivingLicense / Identity proofs etc attached are expired. – Only such documents whichare currently valid should be attached.

 

DIN Rejection Code:

When an eForm is processed by the authority concerned, it may be rejected on the following grounds:

 

Rejection Code	Description
1	Proof of identity has not been attested by an authorized person.
2	Proof of residential address has not been attested by an authorized person.
3	The supporting document for identity proof is not valid as it has not been issued by any Government Authority
4	The enclosed evidence has handwritten entries.
5	Date of Birth is not matching with the date of birth mentioned in the proof attached.
6	Applicant’s Name is not matching with the name mentioned in the proof attached.
7	Address is not matching with the address details mentioned in the proof attached
8	Applicant’s Father’s Name is not matching with the father’s name mentioned in the proof attached.
9	The submitted application is duplicate DIN application i.e. an approved DIN already exists in this name.
10	Identification number entered in application does not match with the identity proof enclosed.
11	The gender is not entered correctly in DIN form.
12	ID proof not attached with the application
13	Address proof not attached with the application
14	Non-submission of copy of passport (for foreign nationals)
15	Passport duly appostillised not enclosed (For foreign nationals)
16	Verification by applicant is not attached
17	Verification by applicant not in prescribed format
18	Verification by applicant is not signed
19	The prefixes/ suffixes like Mr. / Ms. / Kumari / Shri / Late or Ji etc. are used in your name or your father's name field in DIN form.
20	The supporting documents attached not valid or current or has expired.
Others	In case of others, description is written by the back office user.

 

DIN Help Line

In case of any help required, applicants may contact at DIN Cell at the following Numbers:

 

DINCell:    05836 231130 (3 lines)

                 05836 231140 (3 lines)