Annamalai University invites Tenders from partnership CA firms for the Appointment of Chartered Accountant as Retainer/Consultant for Accounting & Tax Matters.
Annamalai University (‘AU’), accredited with ‘A+’ Grade by NAAC in 2022, is one of India’s largest public residential University with 8 Faculties and 52 departments of study.
Sprawling over 850 Acres of land, the University does yeoman service in taking education to the doorsteps of the people who are otherwise far from access to centres of higher learning. The University has initiated several innovative teaching programmes over the years and has been a pioneer in distance education.
AU intends to engage a Chartered Accountant firm as Retainer I Consultant (herein referred as ‘Retainer’) for rendering services as under:
Scope of Work
The scope and extent of services to be covered broadly comprises of Advisory and Compliance Services, which include the following:-
1. Provide advice and assistance to the University in connection to Double Entry System of Accounting as per directions from the Government of Tamil Nadu.
2. Provide advice and assistance to the University for conversion of the Existing Cash Based System of Accounting to accrual system of accounting
3. Working closely with the Electronic Data Processing (EDP) Department of the University for design & development of a robust Double entry Accounting system, including design of Chart of Accounts, design of monthly I quarterly I annual financial reports, financial statements, incorporation of suitable checks and balances, etc.,
4. Advice and assistance to the University in connection with the preparation of Annual Budgets, Receipts and Payments Account, etc.,
5. Filing of Annual Income Tax Returns & other returns for the University together with issue of necessary audit reports I certificates , etc., as mandated under the Income Tax Act, 1961.
6. Filing of monthly I Quarterly I Annual TDS Returns, as may be mandated under the Income Tax Law.
7. Filing of monthly I Quarterly I Annual GST TDS Returns, as may be mandated und.er the GST Law
8. Filing of monthly I Quarterly I Annual GST Returns, as may be mandated under the GST Law.
9. Preparation of replies tb notices I assessment proceedings, if any, received under GST I Income Tax Laws & representation of the University before the concerned officials , where ever need be, other than proceedings relating to appeals, investigation , etc., which are not expected in the normal course.
10. Advice and Assistance over direct I indirect tax matters.
11. On-call advisory services in matters relating to Direct I Indirect Tax matters.
12. Law compliances, transaction structuring, assistance in replying to Local Fund Audit Paras, etc.,
13. Issuance of Certificates such as Grant Utilisation Certificates , Certificate for remittance in Form 15CB under the Income Tax, etc., having a bearing on Accounting I Financial I Tax Matters, wherever necessary, on a need basis.
14. Assistance in preparation of submissions I representations before the Fee Fixation Committee meetings, if any, with respect to financial matters.
15. Any other work not covered above broadly falling within the domain of Accounting & Tax matters, as the above scope of work is indicative only and not exhaustive.
The-services will entail frequent visits by the Retainer to the University on a need I request basis, interacting with the ·Officials of the University, participation in meetings with internal I external persons, etc., wherever required. However visit to the University 3 times in a month shall be compulsory.
Further, the AU’s Executives shall be free to visit the Retainer’s Office as may be required in respect of the above for conferences, discussions and seeking opinion, in person I by phone I email, etc., as may be required.
Timeline for Tender:
| Last date for receipt of Tender | 05.06.2025 till 15:00 HRS (IST) |
| Technical Bid Opening | 05.06.2025 till 15:30 HRS (IST) |
| Financial Bid Opening | To be intimated to qualified bidders |
Eligibility Criteria:
1. The applicant should by a firm registered with the Institute of Chartered Accountants of India and should have been in existence for a period of not less than ·5 years. The self-certified copy of the firm constitution certificate issued by Institute of Chartered Accountants of India (ICAI) shall be furnished to substantiate the above.
2. The firm should have at least 2 partners as on 31.03.2025. The self certified copy of the firm constitution certificate issued by Institute of Chartered Accountants of India (ICAI) shall be furnished to substantiate the above. Additional Weightage will be given for CA Staff in Employment with the firm.
3. The Firm should have a minimum of 4 staff I semi-qualified assistants CA(Inter) I a degree or postgraduate degree with accountancy and auditing as major subject)
4. The applicant should be registered with the Comptroller and Auditor General of India for carrying out audit of PSU’s for the FY 2024-25 and should have head office I branch at Chidambaram or at any place within Tamil Nadu I Pondicherry. The firm should have minimum 3 years’ experience in statutory I internal auditing of public Sector Enterprises (either Central or State Government Public Sector Undertakings) including Co-operative societies , Co-operative banks or Public sector banks, which should be evidenced by relevant appointment letters I proof of work awarded.
5. The Firm should have undertaken / handled at least on assignment in the nature of audit carried out under any law I retainer ship agreements of similar nature, of any University I Educational Institution I School, Educational Trust, etc ., having a Gross Annual receipt in excess of Rs. 10 Crore, in the last 4 financial years. The Firms are required to submit the documentary evidence in the form of appointment letters I confirmation letters, etc., from such institutions.
6. The Firm should have atleast one partner who has qualified in DISA I CISA , which is to be evidenced by the relevant certificates issued in this regard.
7. The applicant should have Turnover of Rs. 10 Lacs in each of the immediate last three financ ial years as per audited annual account (i.e., year ended 31.03.2024 , 31.03.2023 & 31.03.2022).The applicant should submit documentary pro.of in support of the turnover in the form of self-certified copy of ITR of the Firm along with copy of Balance sheet and Statement of Profit & Loss accounts.
Submission of Bids:
Interested Firms shall submit the Bid in two parts “Technical Bid” and “Financial Bid” on I before the due date I time mentioned in this Bid Document with the Office of the Registrar in separate sealed covers. The technical bid shall contain documents to substantiate the Eligibility Criteria set out in this document and the Financial Bid shall contain the price quote. In case the technical bid is found not qualifying the eligibility criteria, the Financial Bid shall not be opened I considered for evaluation.
Download Tender Document Click Here >>
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